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Organisation & on-site Coordination
Organising a meeting or event is not something you can do in a heartbeat. Perhaps you're happy to organise certain elements of your event yourself, and you're just looking for an event partner to lend a hand where needed. Alternatively, you might prefer to bring on board an experienced party specialised in event organisation to handle all aspects of the organisation of your meeting or business event. Either way, The Presence Group can step in wherever you need!
Backed by many years of experience, wide-ranging expertise and a dynamic network of impressive partners, we can help explore, manage and boost every organisational aspect of your meeting or event. From stunning boat tours to inspiring city trips and punctual transport, our meeting and event organisation services can be tailored to your exact needs.
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Meeting and event services
Meeting Locations
Our event managers can help find venues with excellent facilities, including spacious meeting rooms, multilingual staff, and presentation screens.
Hotel Bookings
We compare hotel options, recommend top-rate accommodations, and handle bookings to ensure a comfortable stay for all attendees.
Travel Plans
From flights and train tickets to taxis, we ensure all guests arrive on time, making travel arrangements smooth and hassle-free.
Evening Activities
We organize leisure and relaxation activities, allowing guests to enjoy local attractions and dining after a productive day.
Handouts
We prepare high-quality printouts of agendas, presentations, and other handouts to ensure guests have all necessary materials.
On-site Coordination
As your single point of contact (SPOC), we will actively take the lead at your meeting or event location.We'll keep our finger on the pulse of every last aspect of your meeting. Managing arrangements and plans is in our DNA. Clear and punctual communication with you, technicians, interpreters, hotels, restaurants, taxi firms and other activity partners means there's no room for misunderstandings or unforeseen circumstances. And, in the event that something doesn't quite go to plan, you can rely on us to take it in our stride: The Presence Group always thinks in terms of solutions! With our five-star service for both you as an organiser and your guests, your meeting or event is guaranteed to go smoothly.
Why choose us?
The Presence Group has been active in the translation and event sector for over 20 years, and is more than happy to act as your dedicated partner for meeting and event support services. Our additional note-taking, organisation and on-site coordination services will ensure your meeting or event is even more memorable.
We can call on a strong team of experienced note takers who'll take notes in person on location or draw up notes based on audio fragments. Aside from detailed meeting notes, you can also count on us for all aspects of the organisation and coordination of your meeting or business event.
We're your SPOC, project manager and event planner in one. With Presence by your side, you'll be able to enjoy your next meeting or professional event without a care in the world.
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